Annual Report
2017–2018

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Message from Vice Provost Kevin Browne

I am proud of the collaborative effort put forth by every unit of Academic and Enrollment Services (AES) in the contribution to student success in the areas of recruitment, outreach, admissions, retention and graduation. 

Illustrated throughout this page are some of the ways staff have engaged with prospective students and contributed to the enrollment of an academically strong and diverse student population.

Kevin Browne
Vice Provost for Academic and Enrollment Services

Goals & Initiatives

The UIC Office of Academic and Enrollment Services (AES) strives to enroll and support the best possible incoming class for the UIC campus.

This year, AES focused on new initiatives to target high-achieving first-year applicants and to solidify transfer pathways.

Admissions Via Excellence

  • Annual-Report-Icons-2017
    57 Admits

Admissions Via Excellence guarantees first-year applicants from Illinois high schools admission only if they rank in the top 4 percent of their graduating class. In Fall 2018, this avenue gave 57 applicants earlier notice of their admission status and their admission. In the regular review process, these students could have been denied due to poor ACT or SAT performance.

Twenty-nine of this year’s Admissions Via Excellence students submitted their Intent to Enroll (ITE) for Fall 2018 (an ITE yield rate of 51 percent), joining more than 300 other new students who graduated in the top 4 percent of their class.

ACCESS

  • Annual-Report-Icons-2017
    54 Interview Admits

The Augmented College Criteria and Evaluation for Student Success (ACCESS) program introduces noncognitive factors that are linked to first-term GPA and persistence, for example, academic self-efficacy or the ability to thrive in the face of adversity. An on-campus interview and in-depth committee review identified 54 first-year applicants demonstrating leadership and commitment to their goals in their academic and personal lives. Thirty-eight of those applicants are expected to attend in Fall 2018 (an ITE yield rate of 70 percent).

Transfer Partnerships

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    36 TAG Admits
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    50 STAR Scholars

The Transfer Admission Guarantee (TAG) initiative builds a bridge between suburban community colleges and UIC. The Fall 2018 TAG cohort will be roughly twice the size of the first cohort in 2017.

UIC strengthened its relationship with students at the City Colleges of Chicago (CCC) with the Star Scholars program, which provides tuition coverage for high-achieving Chicago Public School (CPS) students enrolling in the City Colleges. Seventy percent of admitted Star Scholars accepted UIC's offer of admission for Fall 2018.

Slate CRM for Graduate and Professional Admissions

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    280+ Programs Managed
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    22,000+ Credentials Received
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    400 Candidate Interviews Scheduled

Graduate and Professional Admissions implemented the Slate CRM tool to streamline the admission process for Fall 2018 graduate and professional programs and beyond. Application processes are now more seamless for prospective students and staff, providing departments with greater access to application materials and data needed for reviewing candidates. A number of departments served as pilots for functionality (inbox communications, art portfolios, interview management and online enrollment deposit collection).

To collect more leads for recruitment, undergraduate admissions worked with the Graduate College to collect information for prospective students at fairs nationwide.

Success (Fall 2017–18)

AES units support processes, technology, and guidance for UIC student success.

Office of the Registrar

  • Annual-Report-Icons-2017
    763,500+ Enrolled Credit Hours
  • Annual-Report-Icons-2017
    7,500+ Degrees Conferred

The Office of the Registrar manages processes at all steps of the student life cycle.

  • Transfer students now receive their degree audits after being admitted. Nearly 3,000 Degree Audit Report System (DARS) audits were delivered by the Transfer Assistance Center.
  • The Office of Transfer Articulation and Degree Audit (TADA) oversaw the articulation of more than 15,000 transfer courses, fielded 1,350 help tickets, and made hundreds of revisions to courses and programs. In addition to a system upgrade from DARWin to uAchieve, 19 SCEP proposals were implemented during the 2017-18 academic year along with updated policies around CLEP and the State Seal of Biliteracy.
  • 763,557 enrolled credit hours.
  • Classroom Scheduling arranged space in 37,462 gradable sections.
  • More than 7,500 degrees conferred in Fall 2017 and Spring 2018.
  • 21,654 grade changes completed in the past year.
  • 40,000+ transcripts ordered, with around 63 percent of the orders being electronically secured PDF files.

Student Success

  • Annual-Report-Icons-2017
    88% PAP Persistence Rate

The President's Award Program (PAP) offers weekly touch points related to the award criteria, which include maintaining good grades, participating in extracurricular activities, and visiting professor's office hours. The PAP Stem Initiative (PSI) provides additional programming for students in STEM majors. PAP students persist from freshman to sophomore year at a rate of 88 percent.

The PAP scholarship impacted me by providing resources and knowledge about what I can do to get ahead in college and secure what I need beyond my education, particularly career-oriented knowledge. (Michael, PAP STEM Initiative, Class of 2020)
The President's Award Program has encouraged me since freshman year to continue to grow as a student and leader on campus. The program has also afforded me the opportunity to give back and help others who are on a similar path. (Raashida, Class of 2018)
Being a part of [PAP] has allowed me to meet so many different people such as colleagues and faculty that have made my college experience a success. The breadth of resources that I have obtained by being a member of the President's Award Program has made a significant impact with regards to opportunities that have helped shape my career path and goals. (Neil, Class of 2018)

Outreach (Fall 2018)

Millions of interactions happen every year between AES staff and both prospective and incoming students.

Open House 2017

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    8,000+ Attendees*

On Sept. 16, 2017, roughly 8,000 visitors came to campus for the annual Open House. The event showcases UIC’s strengths in research, engagement, student life for prospective students and their families. Campus tours, informational sessions, hands-on programs, and more opportunities are offered by specific colleges and departments.

* Includes guests

Targeted Recruitment Efforts

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    33 AARERI High Schools

The African American Recruitment, Enrollment, and Retention Initiative (AARERI) contacts and visits 33 area high schools. AARERI's on-campus events and programs contributed to a 14 percent increase in ITEs from African-American admits.

Campus Events & Visits

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    17,000+ Daily Info Session, Preview Day,
    Campus Tour Attendees
  • Annual-Report-Icons-2017
    1,900 College Fairs, School Visits,
    and Special Events Nationwide

The Recruitment and Outreach team interacts with prospective UIC students both on and off campus through information sessions, campus tours, school visits, and college fairs. Outreach efforts concentrate largely in Chicago and the collar counties.

Admissions staff attend a total of 792 college fairs, school visits, and events. An additional 200 visits this year stretched UIC's reach to other regions in the U.S. and the world.

Communications & Support

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    100,000 Inbound Calls
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    12,610 Outbound Calls
  • mailbox
    100,000+ Items Mailed
  • Annual-Report-Icons-2017
    1.2 Days Avg. Email Response Time

The Office of Admissions fields more than 100,000 inbound phone calls and emails from undergraduate and graduate applicants. Print and promotional materials, such as event invitations, postcards and viewbooks for parents, supplemented or substituted these interactions. Online, recruiters actively engaged with prospective applicants through chat, digital streams, email, and phone counseling.

Review (Spring–Fall 2018)

The Spring, Summer, and Fall 2018 terms saw more than 51,000 applications submitted across all student levels.

Record First-Year Applications

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    22,129 Applications*
  • Annual-Report-Icons-2017
    15,717 Admits*
  • Annual-Report-Icons-2017
    4,941 ITEs

Following a three-percent increase from Fall 2016 to Fall 2017, first-year applications increased again by 15 percent in Fall 2018 compared to Fall 2017, with a record 22,129 applications. The review process evolved in Slate with more than 100,000 file reviews by Admissions counselors and college readers. Admit decisions increased 10 percent compared to Fall 2018, with more than half of first-year files moving through multiple reviews and getting an admission decision within three weeks of application submission.

*As of May 8

Admissions Awards

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    292 PAP Accepts
  • Annual-Report-Icons-2017
    64 PAP STEM Initiative Accepts
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    327 Merit Tuition Rate (Chicago Grant) Accepts

PAP is the university's primary monetary award for high-achieving applicants. The program focuses on recruiting historically underrepresented minorities, students with no estimated family financial contribution towards college, or applicants from low-sending counties in Illinois. 914 awards were offered to the most competitive applicants in the pool. Fall 2017 will see 292 new PAP "accepts" who have completed pre-enrollment requirements to receive the award.

The Merit Tuition Rate, also known as the Chicago Grant, reduces the financial burden for high-achieving, domestic, non-illinois residents. More than 2,100 Chicago Grants were offered to admitted undergraduates with 327 first-year and transfer recipients expected on campus in the fall.

International Applications

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    2,000+ Fall 2018 Undergraduate Degree-Seeking International Applications
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    495 Fall 2018 Undergraduate Degree-Seeking International Intents to Enroll

First-Year international applications for Fall 2018 saw a 3 percent increase compared to Fall 2017. Intents to Enroll increased even more with a 25 percent increase among First-Year admits, driving the total degree-seeking undergraduate international Intent to Enroll total close to 500 for Fall 2018. AES partners with Shorelight International to provide additional pathways for students outside the U.S. to attend UIC.

Overall Applications

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    14,555 Fall 2018 Degree-Seeking Graduates
    & Professional Applications
  • Annual-Report-Icons-2017
    52,000+ Spring, Summer, and Fall 2018 Applications*

Students submitted more than 52,000 applications (including nondegree) for the Spring, Summer, and Fall 2018 terms, with 31,135 degree-seeking undergraduate and 17,068 degree-seeking graduate and professional applications. Accompanying transcripts, letters, and other documents numbered in the millions.

* Includes all levels, including nondegree

Yield (Fall 2018)

As of May 1, 2018, 4,941 first-year students accepted their offer of admission to UIC, a slight increase over the record number received for Fall 2017. AES anti-melt efforts during the spring and summer focus on enrolling every undergraduate that accepted their offer of admission.

Ignite

  • Annual-Report-Icons-2017
    1,200 Admitted Students Attended

More than 3,000 admitted students and their guests converged on campus on April 14, 2018 for a firsthand glimpse of the UIC student experience. Chancellor Michael Amiridis and other speakers kicked off the event at the UIC Pavilion before guests interacted with current students, faculty, and staff at numerous college-specific programs across campus.

Yield Events & Campaigns

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    4,600+ On-Campus Yield Event Attendees*
  • Annual-Report-Icons-2017
    1,300+ Attendees with ITEs*

AES and other campus units led more events and campaigns targeting admitted students during the winter and spring of 2018:

  • Firestarter Attendees (with guests): 778
  • AARERI Breakfast Attendees (with guests): 185
  • Admitted Student Tours (with guests): more than 600

Efforts continued after the Intent to Enroll deadlines with anti-melt activities, coordinated by AES and colleges or programs, to keep committed students engaged and on track to matriculate in the fall.

  • Six thousand students received a 2022 graduation tassel through the mail.
  • AES organized a phone campaign, making more than 3,000 calls to First-Year students with an Intent to Enroll on file.
  • More than 10,000 email and text message campaigns by AES guided students through the pre-enrollment process.

* Includes counts of admitted students with guests at Ignite, Firestarter, Admitted Student Tours, and the AARERI Breakfast.